Changes in personal information may be submitted online via sail.qiju123.com. SAIL is a secure, password protected system that allows convenient 24/7 online access from anywhere with an internet connection.

Address Change

OUWB students may submit their address changes online through the secure SAIL system under the Personal Information section. The SAIL system allows convenient 24/7 online access while keeping your information safe and secure through the password protected system. Online address changes through the secure SAIL system is the university’s preferred way for students to submit their address changes. 

Legal Name Change

Students also may change their legal name in person with Records and Registration located in the CMSS suite. To process a name change in person, bring a photo ID and legal documentation such as a marriage license, divorce decree or other court document that clearly connects the two names to the same individual.

Preferred First Name

Information on preferred first name.

Registration 

Records and Registration will register students each semester for their required courses. An electronic form will be provided to each class annually for completion electronically. Registration in courses/clerkships is required each semester a medical student is enrolled, unless the student is on a leave of absence, withdraws from the School of Medicine, or is dismissed from the program.

Refund Policy

• 100% refund within the first 2 weeks of the semester

• 50% refund before the end of the 7th week of the semester

• 0% refund after the end of the first 7 weeks of the semester

Requests for letters (academic standing, enrollment verification, graduation, etc.) may be completed through the completion of the letter request form. Allow two days for processing.

Academic standing refers to the standard of achievement obtained based on grades earned.

Enrollment verifications serve as documentation of current or past student enrollment or graduation status.

A transcript is a complete account of each student’s academic history at OUWB. Courses, along with grades, are listed for all periods of time in which the student has been registered.

Official vs. Unofficial Transcripts

Official transcripts are printed on security paper with the University Registrar’s signature.

Unofficial transcripts are printed via SAIL self-service

How to request transcripts

• Log in to SAIL with you NetID username and password
• Click on Student Services and Financial Aid
• Click on Student Records and Account Summary
• Click on Academic Transcript
• Select either Official or Unofficial transcript from the dropdown menu
  • If you select Official Transcript, you will be prompted to enter a destination address for where you would like the transcript to be sent.
  • If you select Unofficial Transcript, your transcript will appear for viewing or printing at your leisure. 

Certifications and licensing documents may be submitted to Records and Registration for completion in the following ways:

Email: [email protected]

Mail:
Records and Registration
OUWB School of Medicine
O'Dowd Hall Ste. 216
586 Pioneer Drive
Rochester MI 48309-4482

In person: CMSS, O'Dowd Hall Ste. 216

Via fax: (248) 370-3126

NOTE

Degrees are conferred around the first of June after final degree audits are completed by Oakland University and approved by the Board of Trustees. Records and Registration follows the directions on the certification forms. If you submit your forms early, we will hold your forms and mail them off per the instructions on the form. Allow two (2) business days for the completion of forms.

• Forms with no submission requirements will be processed and mailed 2-3 days after submission.
• Forms that may be completed no more than 3 months prior to graduation will be processed and mailed 2-3 days after submission if after March 1. March 1st is the earliest these forms will be processed.
  
• Forms that may be completed no more than 30 days prior to graduation will be processed and mailed 2-3 days after submission if after May 1. May 1st is the earliest these forms will be processed.
• Forms that may only be completed after graduation will be processed and mailed 2-3 days after submission if after June 1. June 1st is the earliest these forms will be processed.

MSPE Request

Requests for copies or uploads of the Medical Student Performance Evaluation (MSPE), can be made with the completion of the MSPE request form.

Duplicate Diploma

Duplicate copies of the diploma may be requested with the completion of the duplicate diploma request form. OUWB does not maintain copies of student diplomas. Duplicate diplomas are available for a nominal fee that covers the cost of the diploma (13" x 9") and the shipping to your desired location.

Student Information Systems

Records and Registration

Center for Medical Student Services 
O'Dowd Hall, Room 216 
586 Pioneer Drive

Rochester, Michigan 48309

Phone: (248) 370-2812

Email: [email protected]
Fax: (248) 370-3126